How to create your own HTML signature in Mail on a Mac

Apple's native Mail application is popular with many users, both on iOS and macOS. In the last update of Mail for macOS, which came together with macOS 11 Big Sur, we experienced a significant change in appearance. This simplified the entire application, which became even more popular. In any case, the truth is that some more advanced users may be missing certain features within Mail. One of these long-running features is the ability to add an HTML signature. Unfortunately, we didn't see this option in the last update either – but there is still a way to set the HTML signature on the Mac. In this article you will find out how to do it.

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Pavel Jelič 15 hours ago 0

How to create your own HTML signature in Mail on a Mac

If you want to create your own HTML signature on your macOS device within the Mail application, the procedure is a bit more complicated and you would definitely not figure it out yourself. Anyway, this is nothing you can't do with our detailed instructions. So proceed as follows:

First, open the native Mail app on your Mac.

Once you've done so, tap the Mail tab in the upper left corner of the screen.

This will open a pop-up menu in which you can click Preferences…

A new window will open, in which you move to the Signatures section in the top menu.

Now you need to create a new signature by clicking on the + icon at the bottom.

Do not modify the newly created signature in any way, you can only rename it.
Then close the preferences window and quit Mail completely.

When you turn off Mail, go to the active Finder window.

Then hold down Option (Alt) on your keyboard and click the Open box in the top bar.

While holding down the Option (Alt) button, click Library in the drop-down menu.

A new Finder window will open, in which you will find and click on the Mail folder.

Then move to the folder named V (X). for example V3, V5 or V8.

Now click on the MailData folder, and then on the Signatures folder.

Here, sort all files by creation date.

Once you have done so, open the latest .mailsignature file in TextEdit.

Within TextEdit, then delete all text from the file, except for the first five lines.

Then, under the first five lines, insert your HTML signature and save and close the file.

Then right-click (edit) the edited file and click Info.

In the new window, check Lock, then close the window.

Now all you have to do is go to Mail and check or set the HTML signature.

Photo gallery

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Enter the gallery

So the whole process is a bit longer, and if the text of the procedure doesn't suit you, be sure to click on the gallery, which will help you in the right settings. It is a great pity that Mail does not natively support HTML signatures – this is one of the reasons why some users exchange Mail for an alternative, such as Spark. So there is already an option on the Mac for setting the HTML signature, in any case within iOS and iPadOS we will still have to settle for classic text. Hopefully, Apple will add this option to Mail soon.

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1 Comment
  1. I can’t find any open box in the active finder window. Where is exactly is the open box in the top bar?
    I’d send you a screen shot, but it seems not to allow me to do so.
    Would so appreciate your help. I almost gave myself and aneurysm.

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